How to Submit an Invoice

After completing your services for an event, you'll need to submit an invoice through the platform to receive payment. EventMann provides a built-in invoicing system that makes it easy to create professional invoices, attach supporting documents, and track payment status from submission to payout.

Follow these steps to create and submit an invoice:

1. Navigate to Invoices — from your vendor dashboard, click "Invoices" in the sidebar, then click "Create Invoice".
2. Select the event — choose the event and contract this invoice relates to. The system will pre-fill the organiser's details and any agreed-upon amounts from the contract.
3. Add line items — itemise your services. For each line, enter a description, quantity, unit price, and any applicable tax. Examples: "Catering — 200 guests × €25/head", "AV Equipment Rental — 1 day".
4. Attach receipts — upload any supporting documents such as receipts, delivery notes, or third-party invoices. Accepted formats: PDF, JPG, PNG (max 10 MB each).
5. Review the total — double-check your line items, tax calculations, and attachments. The system shows a running total at the bottom of the form.
6. Submit for approval — click "Submit Invoice". The organiser receives a notification and must approve the invoice before payment is processed.

Tracking Invoice Status

Once submitted, your invoice moves through these stages:

• Submitted — waiting for organiser review
• Approved — organiser has approved, payment is being processed
• Paid — funds have been transferred to your account
• Rejected — organiser has returned the invoice with comments (you can revise and resubmit)